01 Who we are
This privacy policy explains how MSA Accountants ("we", "us", "our"), a UK accountancy practice, collects, uses and protects your personal information through the website myaccountingtools.co.uk and our calculators and tools.
MSA Accountants is the data controller responsible for your personal data. Our business address is 5 Foxglove House, Ivy Close, Crookham Village, Fleet, Hampshire, GU51 5EU.
We are registered with the Information Commissioner's Office (ICO) under registration reference ZB346645.
02 What information we collect
Our calculators are designed to run in your browser, and most figures you enter are not sent to us. We collect personal data only in the following cases:
Information you give us
- Your name, email address and message when you contact us by email or use our contact form.
Information collected automatically
- Basic technical data — such as your IP address, browser type and device — that our website host automatically logs to keep the site secure and running. We do not use third-party analytics or tracking tools.
- Cookie and similar identifiers (see Cookies & analytics below).
03 How we use your information
We use the information we collect to:
- Respond to enquiries and provide support when you contact us.
- Operate, maintain and improve our website and tools.
- Understand how our tools are used so we can make them better.
- Keep the site secure and prevent abuse.
- Comply with our legal obligations as a firm of accountants.
We do not sell your personal data, and we do not use the figures you type into our calculators for any purpose beyond returning your result.
04 Our legal basis (UK GDPR)
Under UK data protection law we rely on the following lawful bases for processing:
- Consent — for non-essential cookies and any marketing emails. You can withdraw consent at any time.
- Legitimate interests — to run, secure and improve our website, provided this does not override your rights.
- Legal obligation — where we must keep records to comply with the law.
07 How long we keep it
We keep personal data only as long as necessary for the purposes set out above, then delete or anonymise it. Contact enquiries are typically retained for 24 months, after which they are deleted.
08 Your rights
Under UK GDPR you have the right to:
- Access the personal data we hold about you.
- Ask us to correct inaccurate or incomplete data.
- Ask us to delete your data ("right to be forgotten").
- Restrict or object to our processing.
- Request a copy of your data in a portable format.
- Withdraw consent at any time.
To exercise any of these rights, email us at contact@myaccountingtools.co.uk. You also have the right to complain to the Information Commissioner's Office (ICO), the UK's data protection regulator.
09 Security
We take reasonable technical and organisational measures to protect your information against loss, misuse and unauthorised access. No method of transmission over the internet is completely secure, so we cannot guarantee absolute security.
10 Changes to this policy
We may update this policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. We encourage you to review it periodically.
11 Contact us
If you have any questions about this privacy policy or how we handle your data, please get in touch:
- Email: contact@myaccountingtools.co.uk
- Post: 5 Foxglove House, Ivy Close, Crookham Village, Fleet, Hampshire, GU51 5EU
- Or use our contact form.